Effective 8/20/90
Revised 11/16/12

ARTICLE I - Name

The faculty governance organization of the School of Social Work will be named the Faculty Council.

ARTICLE II - Purpose

The purpose of the Faculty Council is to provide an organizational vehicle for the faculty to share the responsibilities and obligations of governance and administration of the University, as provided for in the Conditions of Faculty Service (ACD 501).

ARTICLE  III - Membership

Section 1. 
All full-time faculty, tenured or on tenure-track contracts, and all full-time academic professionals on probationary or continuing contracts shall constitute the voting members of the Faculty Council.

Section 2.       
At the first Faculty Council meeting of each academic year, the voting members of the Faculty Council, as defined in Section 1, may extend, for the academic year, by vote of a two-thirds majority, full membership privileges to full-time personnel who are employed primarily in 50% teaching related functions.  These members cannot participate in matters related to personnel as per university guidelines.

ARTICLE   IV  - Duties of the Director

Section 1.

The Director shall prepare the agenda for all meetings of the Faculty Council and preside over these meetings.

Section 2        
The Office of the Director shall be responsible for:  notifying all members in advance of each meeting; keeping and disseminating the minutes of each meeting; and such other duties which the Faculty Council shall, through proper and due process, assign.

Section 3.       
The Director shall call special Faculty meetings according to the conditions specified in Article V, Section 3.

Section 4.       
In the absence of the Director, a temporary chair will be secured by the Director prior to the Faculty Council meeting.

ARTICLE V  -  Meetings

Section 1. The regular Faculty Council meetings shall be held monthly beginning in September and ending in May.

Section 2. Special meetings shall be held at any time upon the call of the Director and must be called by the Director on receipt of a written request by at least one-third of the faculty.

Section 3. Notice of the time, place, and purpose of every regular meeting shall be given to each member of the faculty by the Director at least five working days before the meeting.  Notification will be made in writing.

Section 4. The presence of a simple majority of the Faculty Council shall constitute a quorum.

Section 5. The agenda of the meeting will be divided into six major sections: (1) Minutes of the previous meeting; (2) Director’s Report; (3) Action Items/Old Business; (4) Committee Reports; (5) New Business and (6) Informational Items.

Section 6. Action items must be introduced at the previous meeting of the Faculty Council under new business unless the Faculty Council is willing to suspend the rules and allow the item to be acted upon.

Section 7. Any action may be taken by a simple majority vote of the members at a meeting at which a quorum is present.

Section 8. All faculty members are expected to attend all Faculty Council meetings as part of their duties.

ARTICLE VI – Executive Council

The Executive Council shall consist of elected 6 full-time faculty members - two full professors, two associate professors, one assistant professor and one academic professional.  The Director shall serve on the committee ex officio.  Nominations of committee members shall be made within ranks.  The candidates for each position shall be voted upon by the members of the Faculty Council.  The chair shall be a senior faculty member elected by the committee members.  Members shall serve two-year staggered terms, with the exception of assistant professors who shall serve one year terms.  Elections shall be held in the spring semester of each year.  The Executive Council is advisory to the Director and shall meet monthly.  The final meeting of each year shall consist of all current, outgoing, and newly elected incoming members. 

ARTICLE VII - Committees

Section 1. Committee work in the School of Social Work shall be carried out by the following types of committees: 

a. Standing Committees: 

1)         Committee on Academic and Professional Standards (SWK 104-01)
2)         Personnel Committees (SWK 104-02)

a)         Promotion and Tenure Review Committee
b)         Annual Performance Evaluation Committee

3)         Curriculum and Academic Program Review Committee (SWK 104-03)
4)         Grievance Committee
5)         Nominating Committee

b. Program Committees:

1)         BSW Committee
2)         MSW-Foundation Committee
3)         MSW-Planning, Administration, and Community Concentration Committee
4)         MSW-Direct Practice Concentration Committee
5)         MSW Advanced Standing Committee
6)         Ph.D. Committee

c. Ad Hoc Committees

Section 2. The Faculty Council shall elect in March a Nominating Committee to develop slates of candidates for standing committees to be elected in April with terms to commence the following academic year. Committee memberships and responsibilities shall be in conformance with the policies contained in the School of Social Work Manual of Policies and Procedures.

Section 3. All School committees shall report to the Faculty monthly during the academic year. All School representatives to University Committees shall report to the Faculty at least once per semester.  Reports shall be made by distribution of minutes and other relevant documents to all faculty members.

Section 4. All Ad Hoc committees shall be established by vote of the Faculty Council.  Membership of Ad Hoc Committees shall be set by the Faculty. 

ARTICLE VIII – Procedure for Amending By-Laws 

Section 1. The By-laws may be altered, amended or repealed and new By-laws may be adopted by a two-thirds majority of the Faculty Council present at any meeting, at which there is a quorum.

Section 2. Any member wishing to propose alteration, amendment, or adoption of by-laws must provide at least one month’s written notice prior to the meeting at which such changes will be considered.

ARTICLE IX – Parliamentary Authority

Section 1. The Faculty Council meetings shall be guided by Robert’s Rules of Order.

Section 2. Each academic year, a member of the Faculty Council shall serve as Parliamentarian.  The Parliamentarian will serve as a consultant on matters of policy in an advisory role, and will be responsible for ensuring any changes made to policies by the Faculty Council will be updated and recorded in a master file of the School of Social Work Policies.  The Parliamentarian should be appointed by the Director with consensus of the members of the Faculty Council. 

It is the intent of the School of Social Work to adhere to ASU policies as given in the Academic Affairs Policies and Procedures (ACD) Manual, the University and College of Public Programs constitution and bylaws, and the policies of the Arizona Board of Regents (ABOR).  If any policy of these bylaws is in conflict with these policies, the latter policies will take precedence.

Effective 8/18/86
Revised 5/00

PURPOSE:
To Establish Parameters for Faculty Governance.

SOURCES:
School of Social Work Faculty Council 
Conditions of Faculty Service

APPLICABILITY:
All Faculty, School of Social Work

POLICY:
Faculty Council/Governance

The Faculty in 1982 reaffirmed its acceptance of a Faculty Council to provide an organizational vehicle for the faculty.

Faculty have a duty to share the responsibilities and obligations of governance and administration of the University as provided for by the Board in the Conditions of Faculty Service (ACD 501) and other policy statements.

Effective 8/20/90
Revised 2/4/00

PURPOSE:
To establish guidelines for committee participation and structure

SOURCES:
School of Social Work Faculty Council

APPLICABILITY:
All faculty, School of Social Work

POLICY:
Guidelines for committee participation

1. When a request for appointment to a University Committee is received by the Director=s Office, the Faculty Council will be given the opportunity to recommend committee members to the Director.

2. Committee work in the School of Social Work shall be assigned to one of three types of committees, as follows:

a. Standing Committees
b. Program Committees
c. Ad Hoc Committees

3. Each of these are identified and defined in subsequent sections of this policy manual.

4. Committee chairs for all School of Social Work committees shall maintain a record of committee attendance on a single sheet for all committee meetings for the academic year. A copy of these attendance records shall be submitted to the Director by April 1st of each year.

5. Community professional social workers and student representatives may participate on committees in the School of Social Work except the Personnel Committees and the Committee on Academic and Professional Standards in one of the following ways:

a. All Committee meetings - except the Personnel and Standards Committees - are open meetings, and as such community social work professionals are welcome to attend as observer/participants.

b. If a community group of professional social workers wishes to have a voting membership on a committee they may make a formal request to the committee chair. The chair will present the request to the Faculty Council for a vote, and will notify the requesting group of the Faculty Council's decision. 

c. Community professional social workers may also participate through membership on the Field Advisory Committee. Members are appointed by the Director on recommendation from the Field Coordinator.

Effective 8/20/90
Revised 4/16/10

PURPOSE:
To establish standing committees and principles for service on these committees

SOURCES:
School of Social Work Faculty Council

APPLICABILITY:
All faculty, School of Social Work

POLICY:
Standing Committees of the School of Social Work shall include the following:

1. Committee on Academic and Professional Standards

2. Personnel Committees

a. Promotion and Tenure
b. Annual Performance and Post-Tenure Review

3. Curriculum Committee

5. Executive Committee

6. Online Committee

Principles identified and recommended for committee service are the following:

1. Faculty members should be expected to serve on only one standing committee each academic year.

2. An operational plan for the standing committees should be developed and implemented so that staggered terms are employed and vacancies are filled from list of names of faculty eligible to serve on such committees.

3. The function of the committees is advisory to both the Faculty Council and the Director. Policy recommendations may be made by the committees to the Faculty Council and the Director.

4. It is the intent that the work of the committees be distributed evenly among the faculty.

5. The Director is the only faculty member who does not have a vote in SSW committees but can serve as an ex officio member. 

6. Regular vacancies on the committees shall be filled as specified in the description of each committee. Vacancies which occur during the term of office should be filled by appointment by the Director.

7. Committee membership shall determine when a committee member's excessive absence and/or non completion of committee work may serve as grounds for dismissal. Three or more absences and/or not accomplishing committee work on time or as assigned may be used for a request for dismissal. The Committee chair shall then make a formal request to the Director to appoint another person to the committee for the remainder of the year. At the end of the year, the Faculty Nominating Committee will nominate a replacement.

Effective 8/18/86
Revised 11/5/10

PURPOSE:
To define the responsibilities and membership of the Committee on Academic and Professional Standards

SOURCES:
School of Social Work Faculty Council

APPLICABILITY:
All faculty, School of Social Work

POLICY:
Committee on Academic and Professional Standards

Duties and Responsibilities:

a. To monitor student records and identify students to be placed on probation or terminated from the BSW or MSW Programs.

b. To make recommendations to the Director relative to requests for readmission to the undergraduate or graduate programs from students who:

1) Fall below the minimum acceptable GPA at the check points established for each program
2) Receive a failing grade AE@ in the field
3) Are terminated from the program for reasons other than grades

c. To make recommendations to the Director in response to formal charges of violations of professional ethics lodged against a faculty member or student.

d. To report to the Graduate College on the status of provisionally admitted MSW students.

Membership:

a. Members of the committee shall be full-time personnel hired primarily in teaching related functions. Of the seven committee members, (three regular and four alternates), five must have received at least one of their degrees in social work.

b. Three faculty members and four alternates shall serve on the committee with one new member to be elected each year by the faculty council.

c. Term of office shall be for three years.

d. The senior member, in terms of committee service, shall serve as chair.

Revised 4/16/10

PURPOSE
To define the responsibilities and membership of the Personnel Committees: (1) Promotion and Tenure Review Committee and (2) Annual Performance Evaluation Committee.

SOURCES
School of Social Work Faculty Council

APPLICABILITY
All Faculty, School of Social Work

POLICY
Personnel Committees

A. Duties and Responsibilities of the Promotion and Tenure (P&T) Review Committee:

1. Develops a committee calendar based on the ASU administrative calendar, Dean's review calendar, and the Director’s review calendar.

2. Receives review materials from the Office of the Director, including external letters of reference for promotion and tenure reviews.

3. Assigns responsibility for preparing reviews to members.

4. Reviews materials and obtains independent reviews of scholarly materials as deemed necessary from in-house, university, statewide, and/or national expert sources through the Office of the Director.

5. Meets with tenured faculty members above the rank of the candidate to gather information and receive feedback.

6. Meets with administrative personnel to hear reports if requested.

7. Reviewers prepare draft reports and, as necessary, amends them.

8. Votes to recommend or not recommend the requested action.

9. Submits the report and recommendation, supporting materials, and vote tally to the Office of the Director and to tenured faculty above the current rank of the candidate two weeks before the report is due in the Office of the Director. The faculty, not members of the Committee, will review these materials, discuss them with the Committee at specially called meetings and submit a separate independent report to the Office of the Director.

B. Duties and Responsibilities of the Annual Performance Evaluation (APE) Committee:

1. Develops a committee calendar based on the ASU administrative calendar and Director's review calendar.

2. Receives and evaluates faculty review materials from the Office of the Director.

3. Assigns responsibility for preparing reviews to members.

4. Meets with individual faculty members or with administrative personnel if requested.

5. Reviewers prepare, at a minimum, a qualitative assessment of each faculty member's performance in accordance with ACD and School of Social Work assessment policies (SWK506, 506-01, 506-02, 506-03 and 506-04).

6. Submits advisory report to the Office of the Director.

C. Membership on the Promotion and Tenure or the Annual Performance Evaluation Committees:

1. The Promotion and Tenure Committee is to be comprised of three to six tenured and one nonvoting tenure-track faculty members. The number of members may vary by year based on the anticipated committee workload for the upcoming academic year. For the Promotion and Tenure Committee to conduct business, no less than three tenured faculty members must participate. Members of the Promotion and tenure Committee will vote to determine if they will convene as a committee of the whole or utilize a subcommittee structure. The Annual Performance Evaluation Committee is to be comprised of three faculty members, either tenured or tenure-track.

2. Members shall be elected by the Faculty Council for staggered three year terms.

3. No member may serve two consecutive terms.

4. No person being reviewed for tenure and/or promotion may serve on the Promotion and Tenure Review Committee during the year in which he/she is reviewed for promotion and/or tenure.

5. If a member of either of the personnel committees has a sabbatical, leave of absence, or is otherwise absent for a semester, he/she will be replaced on the committee through a specially called Faculty Council election. The remainder of the member’s term will be served by the replacement, who may subsequently be elected to a full three year term.

6. The chair of each committee shall be elected by the voting members of each committee.

Revised 11/16/12

PURPOSE   
To define the responsibilities and membership of the Curriculum Committee

POLICY                                
Curriculum Committee

Rationale
To coordinate ongoing review of the curriculum, and periodic program reviews as mandated by the University and the Council on Social Work Education.

Duties and Responsibilities

1. Establishment of standards for course content and delivery in terms of fitwith the Mission of the School of Social Work, standards of accreditation, and program requirements of the university.
2. Establishment of a system of accountability that insures regular review of courses based on the above standards.
3. Development of a system for classification of courses according to content, level of expected achievement of students, evaluative expectations of faculty, and other pedagogical and workload considerations (see policy manual SWK 320). 
4. Recommendation of class sizes based on criteria established in #3 above as reflected in syllabi, outlines, and information gathered from discussions with faculty teaching the courses.
5. Establishment of a system for course review and recommend changes in class size.
6. Preparation of policy and procedures which lay out the respective domains of the Program Committees (BSW, Foundation, DP, PAC) and Online Committee and the ways in which they relate to each other and to the Curriculum Committee. 
7. Organization and guidance in the preparation of Academic and Council on Social Work Education Program reviews.
8. Reviews all academic proposals, including program and course recommendations    contained in proposals which affect curriculum, prior to presentation to the Faculty    Council.

The Committee can make recommendations to the Faculty Council.  However, finalcurriculum decisions are made by the Faculty Council.  Curriculum decisions are defined as addition or removal of required courses; changes in degree requirements; and changes in course content that impact other programs.

Membership

1.  The Curriculum Committee shall consist of:

a). BSW Program Representative
b). MSW Program Representative
c). Ph.D. Program Representative
d). Tucson Faculty Representative
e). Field Education Representatives
f).  Direct Practice Representative
g). PAC Representative
h). Foundation Representative
i).  Online Committee Representative
j).  Student Representative
k). Associate Director
l).  Advanced Standing Representative

2.   Committee members will elect the Chair.

3.   The Curriculum Committee shall meet once a month unless there is no business.

Revised 5/1/09

PURPOSE
To define the responsibilities and membership of the Online Committee

SOURCES
School of Social Work Faculty Council

APPLICABILITY
All faculty, School of Social Work

POLICY
Online Committee

A. Duties and Responsibilities

1. Propose and oversee online instruction for:

a. General studies and prerequisite courses
b. BSW core courses and selectives
c. MSW core courses and selectives
d. Electives
e. Certificate Programs
f. Minors and Concentrations
g. Continuing professional education courses for continuing education credit (CEUs)
h. Required courses for social work licensure (e.g., ethics, diversity, etc.)
i. General interest courses taught during Winter and/or Summer session
j. Other online course options not previously recognized

2. Recommend quality standards and best practices for online instruction and review evaluations of online instruction.

3. Identify, design, and facilitate training opportunities for faculty and faculty associates in technological applications related to online instruction.

4. Identify and develop a cadre of trained faculty, faculty associates, and PhD students to teach online courses and continuing education units (CEUs).

5. Recommend faculty and faculty associates to the Associate Director and the Manager of Student and Academic Services to teach online courses and CEUs.

6. Identify, design, and facilitate training opportunities and technical support for students to develop the necessary skills to effectively complete online instruction.

7. Develop common course skin, navigation, and content for course shells.

8. Identify mentors to assist faculty and faculty associates new to online instruction.

9. Coordinate online resources, training, policies, and initiatives with those of the greater ASU community.

B. Membership

1. Members of the committee shall consist of at least three School of Social Work faculty and one e-learning/instructional technology professional, if possible. Faculty members shall represent the BSW and MSW programs.

2. Community professionals and students will be invited to participate on the committee.

3. Terms of office shall be for three years.

4. Committee members will elect the chair.

5. Committee members will elect one member to serve as a liaison to the Curriculum Committee.

Revised 11/16/12

PURPOSE
To define responsibilities and membership of the Program Committees

SOURCES
Minutes of Faculty Retreat, August 18-19, 1986

APPLICABILITY
All faculty, School of Social Work

POLICY
Program Committees 

1. Program committees shall consist of: Bachelor of Social Work (BSW) Committee, MSW Foundation Committee, Master of Social Work-Advanced Direct Practice (MSW-ADP) Committee, Master of Social Work Planning/Administration/ Community Practice (MSW-PAC) Committee, Master of Social Work Advanced Standing Committee, and the Ph.D. Committee.
2. Faculty will serve on that committee in areas which represent their primary teaching responsibility for the year.
3. Faculty may serve on more than one program committee.
4. MSW-Advanced Direct Practice Committee (ADP) shall include people teaching at the MSW level in Direct Practice, HBSE and Micro Research.
5. MSW-PAC Committee shall include people teaching at the MSW level in PAC, Policy and Macro Research.
6. MSW –Advanced Standing Committee shall include people teaching the Bridge courses.
7. The Doctoral Committee shall include people teaching at the Doctoral level or participating on doctoral student committees.

Effective 8/18/87

Revised 11/5/10

PURPOSE:

To define the duties of the MSW Program Coordinator

SOURCES:

Faculty Council

APPLICABILITY:

MSW Program Coordinator

POLICY

MSW Program Coordinator Job Description

A. Admissions (January - August)

1. Visits BSW Senior Seminar classes to discuss MSW admissions.
2. Facilitates admissions information meetings in conjunction with Manager of Student and Academic Services.
3. Directs the admissions process and reviews and evaluates every applicant=s file.
4. Discusses unusual situations with the Associate Director.
5. Meets with students whose applications were denied to explain decisions.
6. Informs faculty of the status of admissions through regular reports.

B. Orientation and Preparation for Practice

1. Coordinates planning for new student orientation.
2. Coordinates annual updates of MSW Student Handbook with the Manager, Student and Academic Services.
3. 3) Coordinates preparation for practice with Coordinator of Field Education.
4. 4) Plans and facilitates orientations for students.

C. Curriculum Planning and Evaluation

1. Serves on Curriculum Committee
2. Coordinates and reviews with the Associate Director and Manager, Student and Academic Services any curriculum revisions/catalog changes affecting the MSW Program. 
3. Coordinates or facilitates ongoing evaluation of student outcomes for the MSW Program as required by CSWE.
4. Responsible for preparation of materials related to CSWE reaccreditation of the MSW program, Academic Program and other reviews.
5. Has oversight responsibility for Tucson MSW Program.
6. Collaborates with offsite programs.
7. Coordinates class schedules and teaching assignments with the Associate Director and Manager, Student and Academic Services.
8. Participates in identifying, hiring, supervising and evaluating faculty associates in consultation with the Associate Director and lead instructors.
9. Responsible for ongoing program evaluation.
10. Brings curricular issues and proposals for changes to the Curriculum Committee and Faculty Council.
11. Provides oversight regarding the development, quality, scheduling, scoring, and decisions regarding the MSW culminating experience in collaboration with the Associate Director and Concentration Committee Chairs.
12. Consults and Coordinates with Disability Resource Services to ensure accessibility of instruction and instructional materials for students with disabilities.
13. Maintains a collaborative partnership with the Coordinator of Field Education.

D. Student Issues

1. Reviews, evaluates and responds to student concerns, grade appeals and grievances.
2. Coordinates management of student performance issues with faculty, the Manager, Student and Academic Services, Coordinator of Field Education, and Standards Committee.
3. Approves or denies student waivers and petitions.
4. Serves as faculty advisor to the student association.
5. Attends commencements.
6. Nominates students for available scholarships, Graduate College support program, and other awards.

E. Provides program guidance in the summer.

F. Other duties include:

1. Representative to the Graduate College on behalf of School.
2. Participation and representation of the School of Social Work on community and national levels by attending CSWE Annual Program Meeting, BPD, and other appropriate forums.
3. Chairs MSW Foundation Committee.
4. Works with other curriculum concentration committees on issue related to MSW program functioning.

G. Reports to the Director

Effective 8/18/87

Revised 4/16/06

PURPOSE:

To define the duties of the BSW Program Coordinator

SOURCES:

Faculty Council

APPLICABILITY:

BSW Program Coordinator

POLICY:

BSW Program Coordinator Job Description

A. Curriculum related assignments

1. Chairs BSW Program Committee and responsible for agenda and minutes.
2.  Handles all requests for curriculum variances.
3. Responsible for preparation of materials related to reaccreditation of the BSW Program, Academic Program and other reviews.
4. Responsible for ongoing program evaluation.
5. Evaluates and approves course equivalencies for community college and other transfer students.
6. Coordinates class schedules and teaching assignments with the Associate Director and the Academic Advising Coordinator.
7. Brings curricular issues and proposals for program changes to/from BSW Program Committee, Curriculum Committee, Faculty Council for decision making.
8. Implements curricular changes.
9. Collaborates with the MSW Foundation Committee to monitor waiver exam updates
10. Collaborates with Associate Director and lead instructors in hiring, assigning and evaluating Faculty Associates
11. Serves on the Curriculum Committee
12. Consults with and keeps Associate Director advised about BSW program issues.
13. Maintains a collaborative partnership with the Field Education Coordinator.
14. Oversees articulation of BSW and MSW programs in collaboration with MSW

B. Student related tasks

1. Reviews, evaluates and responds to student concerns, grade appeals and grievances.
2. Coordinates management of student performance issues with faculty, Academic Advising Coordinator, Field Education Coordinator, and Standards Committee.
3. Serves as faculty advisor for the student organization and keeps BSW students advised regarding opportunities and events of interest.
4. Prepares for and attend new student orientation meetings at the outset of each semester.
5. Attends commencements.
6. Directs the admissions process.
7. Consults with Associate Director regarding curriculum and student issues.
8. Consults with Director regarding faculty and/or staff issues.
9. Coordinates recruitment efforts, including collaborative partnerships with community colleges and social work introductory classes each semester.
10. Consults and coordinates with Disability Resource Services to ensure accessibility of instruction and instructional materials for disabled students

C. School of Social Work representative to Baccalaureate Program Director organization and Honors College.

D. Oversight responsibility for Tucson BSW Program.

E. Teaches in the BSW Program.

F. Adheres to the School of Social work and Arizona State University policies and procedures regarding implementation of new courses, program changes, and student issues.

G. Provides program guidance in the summer.

H. Reports to the Director

Effective 8/18/87

Revised 5/10

PURPOSE:

To Define Duties of the Ph.D. Program Coordinator

SOURCES:

Faculty Council

APPLICABILITY:

Ph.D. Program Coordinator

Policy:

Ph.D. Program Coordinator Job Description

A. Recruitment and Admissions

1. Oversees recruitment efforts, domestic and international
2. Revises annually the recruitment and program information on the web
3. Oversees the admissions process
4. Responds personally (email/phone) to all inquiries and meets with prospective applicants as requested
5. Chairs the PhD admissions process
6. Coordinates with support staff on admissions matters
7. Informs students not admitted of decision and handles related requests
8. Prepares program for new student orientation and full-faculty welcome luncheon

B. Student-Related Tasks

1. Oversees the PhD student database
2. Serves as advisor for each student until he/she forms a supervisory committee
3. Assists students to identify and recruit eligible committee chairs and committee members
4. Provides each student with an annual review of progress in relation to time limits for completion of degree and compliance with other policies and timelines (completed in August)
5. Coordinates the qualifying exam with the PhD Committee to include article selection, question development, scheduling and handling of files, distribution to graders and grading
6. Facilitates timely notification of students regarding qualifying exam outcomes
7. Assists students with planning for remediation
8. Promotes an intellectual community experience (e.g., workshops, social gatherings)
9. Seeks student participation on the PhD Program Committee
10. Meets with PhD students collectively and individually as needed

C. Curriculum Responsibilities

1. Facilitates a systematic review of all courses with the PhD Program Committee (2 per year)
2. Biannually evaluates teaching evaluations for doctoral courses taught within the School of Social Work
3. Recruits and recommends faculty to the Associate Director to instruct PhD courses.

D. School and College Responsibilities

1. Prepares a budget proposal for student funding in coordination with the Director
2. Works with faculty to develop RA and TA opportunities and monitors these positions systematically
3. Assists in general program publicity, event participation, and alumni relations
4. Reviews applications for graduate faculty and dissertation chairs with the PhD committee and accordingly seeks formal approval from the Graduate College
5. Facilitates program review activities as outlined in the evaluation plan and presents the findings to the PhD Committee, Program Director, and the faculty
6. Informs Committee Chairs of their responsibilities with regard to the comprehensive examination, dissertation prospectus, and oral defense requirements on a need-to-know basis
7. Chairs PhD Committee meetings, prepares agenda and shares minutes
8. Works with the PhD Committee on policy and curriculum changes
9. Implements decisions of PhD Committee by taking recommendations to Faculty Council for approval, and follows through with subsequent required administrative actions (e.g., course number approvals and changes)
10. Monitoring implementation of policies and refining procedures as needed
11. Developing and updating the PhD Policy Manual with administrative staff

E. Other Duties

1. School representative to the Graduate College
2. School representative to the Group for the Advancement of Doctoral Education
3. Works with the Director and Associate Director to prepare materials for program reviews
4. Assures program compliance with Graduate College policies
5. Provides program guidance in the summer

Effective 8/98

Revised 4/14/06

PURPOSE:

To define duties of the Tucson Faculty Program Coordinator

SOURCE:

Faculty Council

APPLICABILITY:

Tucson Faculty Program Coordinator

POLICY:

Tucson Faculty Program Coordinator Job Description

A. Identifies, hires, orients, supervises, and evaluates Tucson-based Faculty Associates in consultation with the Associate Director and lead instructors.

B. Coordinates with MSW and BSW Program Coordinators regarding recruitment of students, and oversees prospective student information sessions and new student orientation sessions in Tucson.

C. Holds twice monthly telephone conferences with the Academic Advising Coordinator in Tempe, and the Tucson Academic Advisor, Field Education Coordinator, and BSW Coordinator, to ensure that admissions, registration, student monitoring and graduation activities and information are consistent and coordinated in both locations.

D Develops course schedules in coordination with the Academic Advising Coordinator

E. Makes faculty assignments in consultation with the Associate Director

F. Reviews and approves applications for curriculum variances in consultation with the MSW Program Coordinator, and performs a second review to that of the Field Education Coordinator for requests to use employment for the internship.

G. Holds periodic open meetings to hear student issues and respond to student concerns, and coordinates with Disability Resources to ensure accessibility to instruction and instructional materials for students with disabilities.

H. Coordinates the hiring, co-supervision and evaluation of the Tucson Academic Advisors, Administrative Assistants, and students workers with the Tempe Academic Advising Coordinator.

I. Supervises the Tucson Field Education Coordinator.

J Serves as liaison to the Tucson Community/Field Advisory Board and engages in outreach activities to encourage community collaborations.

K. Calls Tucson staff meetings and faculty retreats.

L. Provides oversight of all cash management, monitors use of equipment and equipment maintenance, and makes recommendations about resource and facilities needs.

M. Serves on the BSW and MSW Curriculum Committees.

N. Provides program guidance in the summer.

O. Reports to Director

Effective 3/26/06

Revised 3/26/06

PURPOSE:

To establish an Executive Council; advisory to the Director

SOURCES:

School of Social Work Faculty Council

APPLICABILITY:

All Faculty, School of Social Work

POLICY:

The Executive Council shall consist of elected 6 full-time faculty members - two full professors, two associate professors, one assistant professor and one academic professional. The Director shall serve on the committee ex officio. Nominations of committee members shall be made within ranks. The candidates for each position shall be voted upon by the members of the Faculty Council. The chair shall be a senior faculty member elected by the committee members. Members shall serve two-year staggered terms, with the exception of assistant professors who shall serve one year terms. Elections shall be held in the spring semester of each year. The Executive Council is advisory to the Director and shall meet monthly. The final meeting of each year shall consist of all current, outgoing, and newly elected incoming members.

Effective 8/20/90

Revised 3/22/13

APPLICABILITY:

Tenured, tenure track faculty

SOURCE:

School of Social Work Faculty Council

POLICY:

Workload expectations

1. The following shall be considered minimum teaching and school service responsibilities:

A. Teach six credits of classroom courses per semester

B. Serve actively as a member of:

1. the Faculty Council
2. one Program Committee
3. a minimum of one additional School of Social Work Committee or ad hoc committee assignment as requested by the Director

“Serve actively” is defined as attending at least 70% of retreats and meetings during the previous two semesters of service and completing assignments established within each committee or by the Faculty Council.

C. Carry an equitable load of advisees. An equitable load is generally assumed to be an equal number of advisees assigned to each faculty as per SWK 308.

D. Unless negotiated with the Director, faculty members who do not fulfill one or more of the responsibilities defined above will be assigned an additional course in the following semester.

Effective 8/18/86

Revised 3/22/13

PURPOSE:

To define teaching responsibilities for School of Social Work faculty

SOURCES:

Conditions of Faculty Service - School of Social Work Faculty Council

APPLICABILITY:

All faculty, School of Social Work

POLICY:

Faculty Teaching Responsibilities Include:

1. Following the faculty approved course syllabus.

2. Keeping current in teaching areas through readings and research. Currentness should be measured according to continually revised text materials and syllabi.

3. Insuring that the course is evaluated in accordance with School of Social Work policies and procedures.

4. Faculty assignments should be in accord with individual faculty expertise and should facilitate faculty development within the framework of the school mission.

5. Faculty assignments are constrained by the following parameters:

A. To the extent possible, required or core courses should be assigned to tenured and tenure track faculty.

B. To the extent possible, at least one tenured or tenure track faculty member should be assigned to teach required or core courses taught in multiple sections.

C. Electives can be taught by tenured, tenure-track, and non-tenure track faculty and faculty associates.

D. All tenured and tenure track faculty who teach fewer than two courses in a semester (unless approved by the Director) will be required to make up for that deficit during the next semester such that all faculty will teach four courses per year.

Effective 8/16/09

Revised 9/10/10

PURPOSE:

Define the expectations and responsibilities of the faculty field liaison role.

CSWE 2008 EPAS 2.3 defines field education as the signature pedagogy in social work. The policy states “The intent of field education is to connect the theoretical and conceptual contribution of the classroom with the practical world of the practice setting. It is a basic precept of social work education that the two interrelated components of curriculum— classroom and field—are of equal importance within the curriculum, and each contributes to the requisite competencies of professional practice. Field education is systematically designed, supervised, coordinated, and evaluated based on criteria by which students demonstrate the achievement of program competencies.”

SOURCE:

School of Social Work Faculty Council

APPLICABILITY:

All faculty, School of Social Work

POLICY:

Faculty field liaison role and responsibilities

1. Expectations regarding the faculty field liaison role

A. The faculty field liaison is responsible for advising on the formation of the student’s learning contract, monitoring the student’s success in the field placement, advising the student regarding relevant field policies, evaluating the student’s performance in the field placement, and mediating minor student-field instructor conflicts, thereby providing first-line intervention and problem solving. The field liaison is responsible for bringing major and urgent issues to the attention of the field education office for attention. At some point during the placement, the faculty field liaison will conduct a site visit.

B. All faculty members are expected to carry a fair and equitable load of students in field placements assigned by the field education staff.

2. Advising students in field placements:

A. Early in the semester, faculty members meet with their assigned students to review the proposed learning contracts which were developed by the students in collaboration with the students’ field instructors. The meeting is to be conducted at the School of Social Work or on site at the agency either individually with the assigned student, or in a group setting with assigned students. The student is responsible for submitting the original learning contract with required original signatures to the field office.

B. Advising for Field Instructors relevant to the learning contract formation may be conducted in-person with the field instructor, or both the student and field instructor, at the agency or by telephone conference at the discretion of the field liaison. This contact should be in-person at the agency if the field instructor is new or the faculty field liaison has never visited the agency.

3. Evaluating Student Performance:

A. At the end of the student’s first semester of field education, the faculty field liaison meets with both the student and field instructor to review the field evaluation conducted by the student and field instructor. The faculty field liaison is responsible for submission of the evaluation to the field education office. Professional discretion is to be used to determine whether meetings with the field instructor and student are to be conducted in-person or by telephone conference.

B. At the end of the second semester, the faculty field liaison meets with both student and field instructor to review the final field evaluation. The faculty field liaison is responsible for submitting the evaluation to the field education office. Professional discretion is to be used to determine whether meetings with the field instructor and student are to be conducted in-person or by telephone conference.

4. Mediating disputes

A. The faculty member is to mediate minor disputes between the student and field instructor.

B. The faculty member is responsible for bringing field issues that are not resolved at the front line level, and any major and urgent issues, to the attention of the field education office for intervention. The field education staff is responsible for conducting a review of the issues and providing mediation and appropriate follow-up in these instances.

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